Communication Information
Web & Electronic Communication Information
Club & Class Web Options
The Alumnae Association is pleased to announce that are now offering new and vastly improved Web site options for all classes, clubs, and affiliate groups. Classes and clubs have a choice of three options:
- custom Web site templates, with an easy-to-use web editor and extensive plug-ins to allow greater functionality;
- blog templates, which allow multiple volunteers to add and edit content; or
- FTP access, for web volunteers who have created a Web site on their own, and need free web server space (up to 100 MB).
For more information about these options, please visit our Alumnae Web Technical Support Wiki. This site offers extensive technical support for our new templates, and will continue to grow with your valuable feedback. Please watch your e-mail for information.
Recommended information for your Web site:
-
Officer names and links to their online directory listing;
-
Upcoming events for the Club, as well as a link to the Association’s Events Calendar;
- Club or class newsletters (be sure to remove alumnae contact information);
- Class or club dues information
If you are planning on setting up a Web site, whether through Alumnae Association templates, or on your own, please be sure that you have a volunteer that is committed to maintaining the Web site. The class, club, or group is responsible for maintaining the site and keeping it current. Pages that are not kept current are not valuable.
If you already have your own Web site, the Alumnae Association can and should link to it from its Web site. Please send the URL to Ed Gray .
Club Newsletters Online
If you would like your newsletter posted on the Alumnae Association Web site, you must be sure the newsletter is Web-ready. This means:
-
Due to privacy issues, the Association may not post alumnae contact information on its Web site, without express written and signed permission from the alumna. The written permission should include the alumna’s name, address, telephone, and e-mail information, as well as her signature
-
Please delete all contact information from newsletters before submitting them to the Alumnae Association for Web site posting. Instead of posting contact information for club officers, please encourage alumnae to call Alumnae Information Services at 413.538.2303 to obtain this information, or provide a link to the online directory.
Newsletters must be sent in electronic form, either in a Word format or PDF. Send the newsletter if it is Web-ready to Krysia L. Villón ’96, assistant director of clubs.
Posting Events to the Alumnae Association Web site
Posting your group event on the Alumnae Association’s calendar is a great way to reach more group members. To submit your event, send the event information to Luisa Tavares . You must include the following information: date and time of event; club, class, or group name; event location; description of event; contact information. Please be sure to include whether or not we can post your e-mail address online as a contact for more information.
Broadcast E-mail
The Alumnae Association can send broadcast e-mails from your class, club, or group to your members. You may submit your request via our Broadcast E-mail Request form. Please send requests at least one week in advance of when you would like us to send the broadcast e-mail. Be sure to include the following:
-
Text in Word format
-
Date you would like e-mail to be sent
-
Subject line
-
Reply-to e-mail address (all responses and bounce backs will go to this e-mail address)
- Any images you wish to include, as separate .jpg files
- If you would prefer to format the HTML e-mail yourself, send the HTML file and a Word document with the text
The return e-mail address used must be a class, club, or affiliate group officer’s. “Undeliverable” e-mails will automatically bounce back to the sender’s address. The Alumnae Association does not delete e-mail addresses from our database unless we receive a new one to replace it, therefore there is no need to forward returned e-mails to us. However, if you receive any new contact information in response to your group e-mail, please forward to Alumnae Information Services.
